Go paperless12/20/2023 ![]() ![]() Integrate with other business applications Forms can be submitted remotelyĬlients, Customers, and Employees can access, complete, and send forms remotely on any device. Automate tasksĭigital forms, which are filled out by the public and employees, automatically fill databases with details, eliminating the need for manual data entry. With Digital document management and knowledge management systems, everything you need can be found by clicking a button, increasing productivity and efficiency by as much as 70%. The electronic filing system is infinitely faster than the manual file system. Paper processes are elaborate and slow, and often it’s hard to find what you’re searching for in a never-ending paper trail. A cloud-based storage system needs little to no physical space.Īlso Read: Top 10 Business Process Automation Benefits 8. Not only are you paying for renting the space, but it involves a physical search to find the necessary documents. How much space is your company currently using to store physical paper documents? Bringing documents into the hands of various stakeholders for analysis requires a lot of time.ĭigital forms can be made available to all stakeholders through a real-time centralized database, reducing unnecessary meetings and emails. Whenever a paper form needs to be changed, it’s a waste of a lot of paper. Watch Webinar: The message from the industry is unequivocal: Digitize or Perish 6. It reduces the time needed to enter the data later because since the document is stored in the cloud, it ensures that all departments have direct access to up-to-date information as long as the official updates it. When an official visits a property, he or she will access and update the property file in real time via a mobile device. When physically moving between offices, departments, and personnel, paper forms are subject to data theft, unlike when saved in a computer system protected with adequate security controls.īy going paperless, critical information is held safely in the cloud and continuously backed up, which ensures that you will still have access to critical information even in the case of a disaster.Īlso read: RIP paper-based forms – It’s time to go paperless with forms automation 5. With automation, you get clear logs for every task that show what was done, who did it, and when it was done. Automating the forms along with the associated process provided transparency in the overall operations. Most paper forms are part of some of the other business processes. ![]()
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